How is the record of the meeting of the labor collective drawn up?

Office work in any enterprise (organization) provides for the creation, proper registration and accounting of necessary documents. This function is usually imposed on the duties of the secretary or one of the personnel of the personnel service. Among other securities, the protocol is considered one of the most important organizational and administrative documents. How and for what it is made? Answer these questions gradually.

Organization of the meeting and preparation of the minutes

Practically the protocol (meetings, meetings, meetings, conferences, seminars) is a document that reflects the sequence of discussion of the issues under consideration, fixed decisions are made and terms for their implementation are determined. The record of the meeting of the work collective is usually kept by the secretary of the meeting. He then draws it up accordingly and hands it over to the chairman for signature. The mechanism of the entire procedure for organizing and holding the meeting is quite simple. First you need to do the preparatory work. The secretary is engaged in this. He must:

1. Coordinate the agenda with the leadership. A few questions are usually discussed. The secretary determines the sequence of their discussion, taking into account the approved regulations. Then, with the agenda, it is necessary to familiarize all the participants in the meeting and the invited persons.
2. Prepare the registration sheet. This document the secretary makes in order to subsequently enter into the record the number of participants.
3. Distribute theses of speeches and reference literature among participants (schedules, tables, economic calculations). The secretary should replicate the existing documents and distribute them to all present.
4. Keep a detailed record of the progress of the meeting.
5. Appropriately draw up the protocol of the meeting of the labor collective at the end of the meeting and transfer it for familiarization and approval to the chairman (the head of the enterprise).

Such a document is drawn up in accordance with a specified GOST. The record of the meeting of the work collective, like any other, consists of several parts:

1. Header. It contains:

• Name of the organization (JSC "Himplast");
• Type (name) of the document ("Protocol");
• Date and number;
• Place of the meeting (protocol);
• Headline ("Collections of the work collective").

2. Introductory. Here it is indicated: Name of the chairman of the meeting, his secretary, as well as those present and invited persons. For example:

Chairman - Mikhailov SM

Secretary - Ivanov II

Present: Sidorov A.R., Koshkin S.T.

The invited: the director of OOO "Rus" Petrov NK, the commercial director of the company "Color" Semenov TD

If the number of employees present in the hall is more than 15 people, only their total number is recorded on the basis of the registration sheet.

3. The main. It necessarily contains 3 components:

• Whom "Listened";
• At the meeting "Made speeches";
• That in the end "Decided" ("Resolved").

4. Registration. The protocol of the meeting of the labor collective ends with the signatures of the chairman and secretary, indicating the name and surname of the post and the post.

It takes some time to process all the records, but not more than 5 days. After signing the protocol of the meeting of the labor collective takes full legal force. Then it should be brought to the attention of all members of the team. To do this, make a copy of it and transfer it to employees along with the inspection sheet.

Different variants

Making up the minutes of the meeting of the labor collective, the sample secretary chooses independently. If there are questions on the agenda on the establishment of various commissions and the approval of their composition, it will be more correct to change the main part. A more logical and understandable version will consist of the following parts:

• "They offered to elect";
• "Voted: for, against, abstained";
• "The decision was made".

In this form, the essence of the elections held and the procedure for discussing candidates will be more visible. The rest of the document can be left unchanged.

In a narrow circle

You can consider an example of the protocol of the meeting of the work collective, at which only the employees of the enterprise are present. In this case there is no need to indicate "invited" persons, and this item is simply abolished. And if at this meeting only one issue is considered, then the document is executed in a simplified version. To familiarize, there is no need to distribute copies to all those present. In this case, the task can be simplified. The secretary can make an extract from the protocol and post it on the bulletin board. There, with the results of the meeting, all interested members of the collective, including those who could not attend it personally, can see it. Such a paper will be a complete copy of the original document, with the exception of the chairman's signature. Instead of it there will be a verifying inscription made by the secretary.