Tender documentation - what is it?

Search for new investments or expand the scope of activities, state orders or purchases on a particularly large scale - in most cases, either by legislation or by business interests, competitive selection is envisaged - otherwise, a tender.

Large enterprises - especially those in which one hundred percent or a large share of state capital - are often obliged to organize tenders for any deliveries. For example, vehicle fleets of municipal transport hold competitions not only for the delivery of vehicles themselves, but also for maintenance. To determine the best - the most profitable and quality supplier - you need to determine the criteria that the tender documentation must match. Each competition has its own conditions. For example, tender documentation of construction companies that submit bids for the construction of an object, without fail, includes, in addition to all the constituent documents, confirmation of the provision of financial guarantees and all sorts of licenses. Competitions are closed and open type. To win the tender, you must observe all the conditions put forward by the customer. Tenders are often announced by ministries and departments, and there the criteria are particularly high. Therefore, the documents for the tender must be prepared with all responsibility and conscientiousness.

In such an industry as services (translation, programming, enterprise services), the experience of the participant is especially important. Often, the tender documentation of such enterprises should include a detailed description of the experience in the implementation of the relevant service of all contractors and subcontractors that the performer intends to attract. For example, if the Ministry of Foreign Affairs announces a competition for translation services, strict requirements are imposed on the experience of translators who will participate in the implementation of projects: they will need to provide not only a summary, but also a portfolio indicating the number of translated pages on this topic and, , Specify the customer for whom such transfers have already been made. Providers of food - in the store, military unit, hospital, department - are also determined during the competitions.

In a closed competition, other participants can not know the details, as well as the list of their competitors who are also participating in the tender. Often, for participation in the contest, it is necessary to make a vadium - that is, the amount of the participation of the application in the contest. At the same time, the tender documentation must be notarized (this applies to founders, constituent documents of the enterprise, licenses and certificates and other securities). And consequently, participation in the competition can be very expensive. True, and the prize is worth it - often it is a question of multimillion-dollar contracts and long-term contracts for the supply of goods or services - for example, providing fresh baking of an enterprise or a chain of stores. What is still important to consider: employees of the company or agencies announcing the tender have no right not only to disclose the details of the commercial proposals of the contest participants, but also simply to comment or give any recommendations or advice on processing the application or on received documents. This is done with a view to excluding the possibility of biased consideration of the application.