Job description: Assistant to the head of the organization

A big organization is a big deal. The head of the corporation will not have time everywhere, even with the help of deputies. To properly plan the day, forget nothing, distribute and monitor the work, the manager needs an assistant. What does the employee in this position do, what should he be able and know?

Assistant leader: his role in the organization

Following the logic of the classifier of professions, approved at the state level, the assistant manager belongs to the category of leaders, since he oversees almost all issues assigned to the competence of the first person.

At the same time, some organizations interpret the position of assistant manager as administrator, manager or secretary: the first two positions imply organizational and administrative functions, the third - presentation and support. The classificator of occupations classifies these types of work as different categories - specialists, technical employees, but only heads to the leaders.

How to determine the terms of employment?

When recruiting an assistant manager or secretary, the organization should determine the status, rights and responsibilities of the employee, because the requirements for the educational level, qualification, and experience of the candidate depend on this.

• It is enough for the receptionist secretary to have a complete secondary education, and the etiquette and technical methods of working with the applicant's office equipment are taught directly at the workplace.
• The administrator must have at least a bachelor's degree, have organizational skills and an energetic character, and also have some experience, depending on corporate requirements.
• The manager, as a representative of professionals, requires the formation of no less than a complete higher one, work experience is not necessary, but this norm is set by the company at its own discretion.
• Assistant to the head. This position implies the same qualification requirements as to the head: a full higher education, work experience in the specialty of at least 2 years. Probably, special characteristics of the applicant will be required, and, possibly, further training.

What is the job description for?

The assistant manager, being an official, is obliged to act within the framework of his functional rights and to fully perform the prescribed functions. However, even without being the head, the employee is obliged to fulfill his labor duties in good faith and on time.

The order on employment does not contain a detailed statement of these competencies, and in the event of a contract, the list of functions is not always exhaustive. In order to avoid discrepancies in determining the terms of reference of an employee, the job description of the assistant manager should contain detailed duties, the rights that he has, as well as a measure of responsibility for violation of the employment contract, internal labor regulations, damage to the employer, etc.

Personal Assistant to the Head

The job description of the assistant is modeled on a similar instruction for the head or his deputy with the exception of some of the primary functions of strategic planning and management. Probably, the assistant will also not be entrusted with the admission and dismissal of employees, the right to dispose of the enterprise's financial resources, issuing powers of attorney and other competencies that are personally owned by the manager.

However, the law allows you to delegate any functions to a trusted employee, provided that he has enough qualifications, knowledge, experience and authority to deal with such issues. It is important only to properly formalize the employee's powers - by order or power of attorney.

At the same time, the job description of an assistant manager should reflect the work actually performed by him.

Sample sections

The structure of the job description is fixed in the state qualification reference books and contains all the basic requirements for the employee and the nuances of the position, as well as its place in the organizational structure of the organization.

Job description "Assistant leader", like any other, should include the following parts:

1. General terms. Here, the order of admission and dismissal, the subordination, the order of replacement of the employee.
2. Labor functions. One of the most important sections that need to be reflected in detail.
3. Rights granted to the employee.
4. Limits of liability for violations.
5. Qualification, professional experience, educational level.
6. What an employee should know at this position.
7. Interrelations between him and other units of the organization.

These sections can not be trimmed, but they can be expanded and added the necessary items.

Job description of the assistant manager: sample

Approved by:

Director (name of organization)

signature

(FULL NAME.)

Date of approval

Job description "Assistant leader"

1. General conditions

1.1. Trade Category "Managers".

1.2. Accepted and dismissed from work by order of the director.

1.3. Submission: directly to the director.

2. Functions

Assistant Leader:

2.1. Coordinates the work of departments, sections and other units of the enterprise in accordance with the instructions, resolutions and orders of the director.

2.2. Keeps records of the deadlines for the execution of control orders by the structural units.

2.3. Makes the director's work plan on the next business day and provides it in time to the head.

2.4. Organizes and controls the workflow at the enterprise, checks it for compliance with the requirements of the law.

2.5. Ensures the registration and registration of all powers of attorney issued by the director.

2.6. To carry out management of clerks and control over the results of their activities.

Supplement, depending on the needs of the particular organization and profile of the position.

3. Powers

The assistant manager has the right:

3.1. To be familiar with the decisions taken on the enterprise.

3.2. Participate in meetings of the administrative apparatus.

Supplement, depending on the needs of the particular organization and profile of the position.

4. Responsibility

The assistant manager is responsible:

4.1. For non-fulfillment or improper performance of their duties, provided by this instruction, orders and orders of the director, the current legislation regulating the activities of the enterprise.

4.2. For insufficient control over the activities of subordinate employees.

4.3. For the disclosure of information with limited access.

Supplement, depending on the needs of the particular organization and profile of the post.

5. Qualification

The assistant manager should have a full higher education, the length of service is at least 2 years.

6. Must Know

The current legislation, the Charter, the Collective agreement (it is specified, what acts and norms the employee should know).

7. Interaction

It is indicated, with whom and on what issues the assistant manager cooperates.

Agreed:

Head of Human Resources Department

Signature

(FULL NAME.)

The Legal Counsel

Signature

(FULL NAME.)

Introduced:

signature

(FULL NAME.)

Specific competences of the Project Manager Assistant

It is assumed that the project management is a temporary position, respectively, and the assistant assumes certain obligations before the completion of the project. Its functional responsibilities will depend on the specifics and theme of the project, as well as on the needs of the particular organization.

Job description of the assistant to the project manager on functions will be more narrowly specialized, however with administrative and organizational coloring. Typical duties for this position can be found in the qualification guide, and then refine them for the situation.

Are the duties of the assistant manager on general issues different?

The responsibilities of the Assistant Director-General and Assistant Director for General Affairs will be different. Of course, in the second case, the authorities will be more narrow-minded, since the general manager is not responsible for the entire activity of the organization, but only for a separate sector.

The job description of the assistant manager on general issues is compiled on the basis of the functions of the chief, who is "helped". Accordingly, the basis will be the scope of his responsibilities and functions.

Job description "Assistant leader" in this case is suitable as a basis, it can be based on the development of new documents for related positions.