How to open a travel agency from scratch, where to start

If you decide to open a travel company, you may have many questions that only specialists with sufficient knowledge and experience can answer. Alas, experts in this industry are not so many. At the same time, it is very important that all questions on the organization of this business are resolved in the shortest possible time with maximum availability and correctness. Otherwise, you just give up your idea, since opening a travel agency from scratch is difficult enough without the necessary amount of information.

Collecting documents

Opening a business in the sphere of tourist services requires certain documents. What will you need:

1. Statement that you have a state registration.
2. The company's charter is in duplicate.
3. Decision on the establishment.
4. An original document confirming that you paid the state registration fee . It can be a payment order or a receipt.
5. The contract of establishment, as well as a request that will provide a copy of the statute.
6. A letter of guarantee from the owner of the premises to the address of which the company is registered.
7. An original document that confirms the payment of the state fee for obtaining a copy of the charter, as well as an institution agreement, for example, a payment order or a receipt.

Thinking about how to open a travel agency from scratch, you should first collect all of the listed papers. It should be remembered that the application for registration must be notarized and signed by the applicant. After all, it is he who is responsible for the correctness and reliability of all information.

If you open IP ...

If you decide to register as an individual entrepreneur, then you must provide:

1. Statement.
2. The name of the bank where the account will be registered.
3. List of services that you will provide.
4. Evidence that you are assigned IIN. This, of course, if it is available.
5. Passport.

Where is the best location of the agency office

Not everyone will venture to start their own business in this field. So, how to open a travel agency from scratch without much expense? Here you can not do without outside help. Of course, not only money plays a decisive role. It is very important and where exactly will be the office of your company.

While all the documents are being processed, you can search for a room. In order to open a travel company, you need a room of no more than 20 square meters. There should also be a personal line for connecting phones and the Internet. So, where is the best location of the office:

• City center . If you want to attract more clients by providing travel agency services, then the main street of the settlement can become an ideal place. The best place is a room located in a commercial or residential building on the first floor. However, it should be remembered that the cost of renting such a room will be very large.
• Business center . Accommodation in this office building can also have a positive impact on your business. After all, in addition to outside visitors, your customers can be employees of the business center. The only downside is that you will not be able to place outdoor advertising and a sign.
• Shopping centers . If you decide to open your office right here, then a lot of customers are waiting for you. However, renting a room in a popular shopping center can cost you a decent amount.

• Sleeping areas . Here, a new travel agency may be the only one of its kind. In addition, you can save on rent. The only drawback is that you will have to make a lot of effort to have your agency noticed. To do this, you can use any marketing strategy.

We select staff correctly

Many entrepreneurs who decided to start their own business in this area often do not fully realize that the staff for such work should be selected carefully. After all, the human factor plays an important role in this matter.

The activity of travel agencies is based on the well-coordinated work of the team. And for success, staff should be selected with special attention.

Who do you need?

1. System Administrator.
2. Accountant.
3. Sales Manager.

It should be noted that the staff should gradually increase, if the travel agency is growing. Experts recommend hiring two sales managers. After all, they are the driving force of your activity. Managers promote your tourist product in the market. In addition, sales managers should be able to communicate with people. It is not necessary to hope that employment exchanges will offer you real masters. It is better to do an independent search for a free candidate.

The first steps towards success

So, the discovery. The travel agency ideally requires careful study of the whole algorithm of creating a business plan. You do not need to be a professional in a particular industry. To begin with, you should carefully study the structure of this activity from within and do an analysis of the real situation of organizations that have been providing such services for more than one year.

To make it clear to you, let's look at a diagram that contains all the components necessary to create a business plan and the opening of a travel agency. You can divide it into several points, which are related to each other. Each stage plays an important role at the very beginning of the activity. That's why none of the items can not be missed.

The concept of the company

The business plan of the tourist company starts from this point. The concept of the company should fully reflect the type of activity. For example, an organization can be a tour operator, travel agency or provide mixed services.

In addition, all documents must fully reflect all possible activities of the company. For example, the sale of tickets for rail and air transport, insurance for clients traveling on a trip, visa processing, limousine order, and transfer services.

We determine in advance the list of services

Before opening a travel agency from scratch, you need to determine the list of services. At the request of customers, the company must provide an interpreter and a guide. The ideal option is an employee who perfectly speaks several foreign languages and is able to perform the functions of a guide. At the same time, the guide should know all the interesting places that are worth visiting.

A tourist agency can buy everything necessary for a trip. Travel for tourists in this case will be even more pleasant. After all, they will not have to think about buying and try to predict all the minor troubles. It is worth noting that representatives of travel agencies very often practice such a service as booking tables in a restaurant. Its guests can visit immediately upon arrival.

Why it is necessary

Those who have already started tourist and hotel business, compulsorily draw up all the necessary documents, if their client receives a passport. In addition, they readily provide an accompanying or personal guide.

Very often a person who travels abroad does not know a foreign language. As a result, it can greatly complicate the communication of the holidaymaker with the local population. To prevent this from happening, many people turn to the travel agency for help and hire an interpreter. It should be noted that the company must provide a specialist in the field of foreign languages at the first request of tourists.

Scheme of execution of all main stages

Before opening a travel agency from scratch, you need to clearly imagine what the scheme is for. Many did not fully work out their plan and as a result simply could not engage in this type of activity. Let's see how the technology of realization, promotion and development of a tourist product is constructed on the example of a specific trip:

1. To begin with, it is necessary to determine the demand and supply in the market of tourist services.
2. Create a detailed description of the service that the agency will offer its customers.
3. It is necessary to develop and design the content of all the company's services processes.
4. Explore the route in detail.
5. Generate a general scheme of movement.
6. Without fail it is necessary to compile the list of services that the client will be able to take advantage of immediately upon arrival at his vacation destination.
7. It is necessary to carry out a full study of the route through which the tour will take place.
8. After this, you should analyze the designed tour.
9. Then prepare all the documentation.
10. Do not forget about the control. It is better to choose the most effective method.
11. After the completion of the development of the route itself and preparation of all documentation should be engaged in advertising, various marketing moves and promotion methods. This will make your product popular.
12. It is important to choose the right method of sales, as well as methods for obtaining payment from customers.
13. Of course, before selling you should calculate the cost price and the final price of a tourist product.
14. Only after all this begins sales, and then monitor the quality of the services provided and the process of customer service.

Travel agency from the ground up: the pros and cons

Everyone who wants to open their business in the sphere of tourist services, faces a choice: to start from scratch or to acquire a ready business. At the same time, many forget that both the first and second versions have their shortcomings.

Travel agency, created from scratch, has greater advantages than the bought-out company. You do not have to struggle with the old order, win your respect from subordinates. In addition, many selling travel agencies are unprofitable. As statistics show, 90% of those organizations that are put up for sale can be considered complete bankrupt. However, a business open from scratch has drawbacks. First of all, you will have to spend a lot of energy and, of course, time to develop routes, to live a new room and gain a client base. In addition, you will need investors to start a business in this area.

How much should I invest

Opening a travel agency from scratch is a business that requires a lot of investment. So how much will it cost? Let's calculate:

1. First of all, you need to register as a legal entity - from 25 thousand rubles.
2. To repair the premises and purchase furniture - from 75 thousand rubles.
3. Install computers and office equipment - from 60 thousand rubles.
4. Develop your corporate style and solve the issue with printing - from 10 thousand rubles.
5. Create a company website - from 35 thousand rubles.
6. On other expenses, as well as on connecting phones and the Internet - from 50 thousand rubles.

The result is a decent amount: about 255 thousand rubles. This is an approximate cost calculation for a travel company with three employees and an office in Moscow. In other regions, the cost will be much lower. In this case, it is worth remembering that this amount will only be required to begin with. Opening a business in this area is expensive. In addition, you will have to spend about 150 thousand rubles a month. Therefore, initially you should have in stock from 500 to 700 thousand rubles. The tourist agency will make profit only three months later. If there is no such amount, then investors will help. To start a business in this area, it is mandatory to have an initial capital.

The most important thing: entering the market

The success of your enterprise depends not only on a well-located office, professional workers, but also on advertising. In this part, you must invest a lot of money. Only good advertising can attract potential customers to you. It is necessary that everyone found out about your travel agency. So, everything is ready and you celebrated the opening. The travel agency is ready for normal operation. But where do you get customers?

Do not wait immediately for a large stream of people who want to relax. To earn a small base of tourists, you need to spend a little time. If you come to the right thing, they will talk about you soon. As you know, people are more likely to believe their friends and acquaintances than to advertise. That is why it is very important for you to pay attention to your customers at this stage.

There is another option. You can open an agency based on franchising. Already a well-known brand does not require promotion, and you will be much easier. After all, it does not require much effort in terms of advertising. How to proceed? You decide.