How to reassure a copy of the work record card correctly

There are cases when an institution can demand from the citizens who apply to them a copy of the work record card, which must confirm the place of work. And this can concern not only any lending institutions and banks, but also, for example, municipal institutions - for processing a subsidy or if the family has decided on such a procedure as the adoption of a child. That's it in such situations, and the question arises about where to get and how to assure a copy of the work book.

Procedure

In the event that the employee appeals to the employer with a request to issue him a certified copy of the work record card, it is necessary to do this no later than three working days from the date of the application. The employee may need either all information about his work activity, or certain records. In one case, it is necessary to make a copy of the whole work record, in another - only an extract from this document is needed.

In the copy of the work record there must be duplicates of all the pages. They are photocopied (very rarely they are copied manually) on an A4 sheet , and then transferred to authorized persons in this matter.

Extract

As for the statement made from the book, here in fact everything is the same. But at the same time a copy of the workbook includes the page that contains information about its owner: name, date of birth, education, specialization, and those pages that were requested from the employee for submission to the authority. It must be remembered that only a copy of the work record book, certified by the employer, will have legal force.

Required marks

This procedure is quite fast. To duplicate work record books had legal force, on each page it is necessary to have the following marks:

1. Recording that this copy is correct, is registered on all pages of the book.

2. The position of the authorized employee is indicated at the time of the confirmation procedure.

3. The employee certifying the copy must sign on all duplicate pages.

4. You must specify the date of creation of a duplicate or statement.

5. The last page is different. It marks "working on the present." Later, the duty of the reassuring employee is to copy and sign the date.

6. It is necessary that there is a seal of the organization in which the worker works. It should be located on each sheet, as well as on the record "copy is true."

Only when all these requirements are fulfilled, a copy of the work record card can be rightfully considered a registered act and have legal force within one month.

Where does the document certify?

The next question that needs to be considered is: "Where can I get a copy of my work book?" In order to get ready paper, the employee needs to contact either a specific manager (chief) or the personnel department of his own organization. In some cases, due to the lack of a human resources department in the firm, the manager appoints a certain employee to the post, who makes the necessary copies and records and keeps the workers' books.

In the event that your employer is a private entrepreneur, then most likely, he handles the copies of labor books himself. Therefore, the application will need to directly contact him. The employer in this case knows how to assure a copy of the work book, he himself does all the necessary marks and puts the necessary seals.

A copy must be certified strictly according to the rules

The employee for whom this document is certified must remember that a violation of the rules can lead to problems in the confirmation of his work experience, position and place of work, the appointment of a pension, qualifications, various benefits and benefits associated with the difficult nature of the work.

Special cases

Next, we'll look at how to assure a copy of the workbook in some individual cases. Many institutions treat with particular fussiness to these papers. In this situation it will be necessary to draw up the documents accordingly. First it is necessary to make duplicates of each page (it is worth noting that it is not so important that one or two pages will be located on one copy of the page). Further all the same records are made, indicating the authenticity of the act.

The next step is to thread all the copies of the workbook with threads and glue them to the back of a small piece of white paper (a rectangle or a square), on which there must be a record of the number of sheets. Therefore, each page is numbered, put on this rectangle or square a certain number, position, signature of the reassuring and seal of the employer.

If you still have uncertainty as to whether the requesting organization is suitable for such a copy or not, you should contact the company directly. Its employees will tell you how to assure a copy of the work book, and they will give out a sample of a properly issued document. After that, with a calm heart, you can go to the employer and ask for the necessary act.

Obtaining a foreign passport

In recent years, our citizens have increasingly flown abroad. There are various reasons for this: business trip, invitation to visit, rest. To travel outside our country, a citizen must necessarily make a foreign passport. In order to issue such a passport, a number of documents must be submitted to the migration service, among which there must be information about the current place of work. At present, when a new passport is issued, all working citizens must fill out an application, one of the points of which prescribes labor activity for the last 10 years. In some countries, this is no longer necessary, but in Russia it is still necessary.

Procedure for attesting a copy of the work book to a notary

There are situations when a notarized copy of the employment record is required. In this case, you need to contact the notary. The main condition - the book should be in your hands. Under the labor legislation of the Russian Federation, the notary will issue a certified copy after a few days. It is necessary to prepare for this procedure a passport or other document proving your identity. If you do not have one, you can use a power of attorney. After observing the necessary rules, the notary must correctly certify a copy of the work book according to the established pattern.

Typically, this procedure takes a small amount of time: from a few minutes to one hour. The action of such a copy is limited only by the validity of the workbook itself. However, do not forget that when you change your place of work or when you leave, a certified copy loses its legal force.

It will be necessary to pay for the provided notary services in accordance with the price list. And, of course, as it was said above, if you doubt whether a certified copy of the workbook is correctly formed, the sample can always be asked in the organization that requested this document from you.