Profession archivist: who is this and what does he do?

Each enterprise has its own documentary archive, which requires careful systematization and control. Some important materials (personal files, films, orders, orders) have a sufficiently long shelf life and it is important that all the valuable information is correctly packaged in folders, had inventories with dates. This is required in order that, if necessary, a person can quickly find the requested case. In this matter, responsibility, diligence and the right approach are required. A professional archivist can help with the difficult work. Who is it? A valuable specialist who is responsible for maintaining the entire archive of the enterprise is responsible for the safety and security of each piece of paper.

Interesting facts about the profession

Archaeologists repeatedly in the course of excavations found ancient writings, which were collected in a special way. Such finds were found in Assyria, Greece, Ancient Egypt and Rome. In the annals was clearly written about the methods of maintaining all valuable materials. The presence of such premises, where important documentation is collected, indicates a high culture of society. Archives are necessary for us not only to preserve the memory of past events, but they also represent a certain basis of applied and scientific nature.

In those years, when the country was led by the great leader of the proletariat, VI. Lenin, in all state institutions there was a clear organization of the document circulation. Materials of nationalized estates, monasteries, churches, as well as files containing information about great folk artists, scientists, composers were to be archived. The destruction of such archives was prosecuted by law. The safety of all materials was watched by one person - an archivist. Who is this, you ask? An irreplaceable state person of any institution.

Professional Responsibilities

The archivist is engaged in the systematization of all internal and incoming materials that came out of the workflow. Also, he is responsible for compliance with the conditions, rules and rules of storage. The duties of the archivist include: the correct execution of outgoing and incoming documents, drawing up descriptions, maintaining accounting records, marking lists, issuing certificates and placing information on special shelves. Today, at large enterprises, almost all work is done electronically, but really important materials that are to be stored for a long time are additionally printed on paper and transferred to the archive.

Of course, the automated database greatly speeds up and facilitates the work and search, but the technique has the property of breaking down and failing, that's why an archive is needed to avoid losing all data. Participates in the commissions on the destruction and writing-off of obsolete documents archivist. The profession also implies tracking the fire safety of the premises.

Requirements and qualities

To take on this post can a person with a higher education (or a student), who is disaccustomed to the specialty "archive business", "history", "pedagogy". Sometimes necessary skills are obtained at special courses. The future employee should know the PC (office programs), be able to work with technology (Xerox, fax, printer), to have a written and oral record.

Carefulness, assiduity, analytical mind and scrupulous should have an archivist. Who invented it and what are the requirements? Throughout the day, the employee is faced with a huge amount of information that needs to be read, registered and determined by the storage period according to the list of documents. In this case, attention is needed, diligence, self-control, developed thinking, patience and fine motor skills. Not all people are capable of doing monotonous and painstaking work every day.

Salary of the archivist

The payment of labor directly depends on the region, the financial well-being of the company and the scope of duties. To date, the average salary varies between 20-35 thousand rubles. More than 40 000 rubles. Gets experienced with many years of experience as an archivist. Who it is and what it does is described above. The profession is quite in demand, but it's only called a little bit different: a secretary or a clerk.