How to fill out the workbook by all the rules?

The workbook, as you know, is the basic document of the employee. It contains information about the work experience, as well as the achievements of the employee in the professional sphere. The rules for completing this document are regulated by a special instruction and must be strictly followed. How to fill out the work book, read on.

Fundamental rules

The work book must be entered into an employee who works for at least 5 days. When it is issued, such information is entered on the employee:

- Name and date of birth (recorded on the basis of the passport);

- profession, education and specialty (are made according to the document on education, qualifications, etc.).

Records of acceptance, transfer and dismissal

How to fill the workbook further? After that, it records information about admission to the service, on transfers and on the dismissal of the employee. In addition, the grounds on which the employment contract was terminated and information about the employee's awards were also fixed. Information on disciplinary penalties is not paid, the exception is a disciplinary measure, such as dismissal. All these data are recorded on the basis of orders within a week from the date of issue. However, if the employment contract is terminated, an entry must be made on the same day. This, in fact, and the entire order of filling labor books.

If a person works part-time, then this fact can be recorded in the work book at the main duty station (at his request). After making each record of the employee it is necessary to familiarize with it personally under the signature.

Common mistakes made by employers

Unfortunately, not all employees of the personnel department are trying to learn how to fill out the work book in accordance with the law. Even one wrong record can lead to a lot of problems.

1. If the name of the employee's full name is incorrect, the work book will be declared invalid.
2. If a person had, for example, a secondary education, and later he received a higher education, then a record of a new education is simply placed side by side without erasing the old information.
3. The date of filling in the book must be made no later than one week after the acceptance of the employee for work.
4. On the title page of the document is the signature of the person responsible for entering information into the book. True, it is rather difficult to sign clearly. How to fill the workbook in this case? The best way is simply to write down the surname.
5. In the section "Information about work" it is necessary to indicate a specific position and department (on the basis of the order for employment or transfer).
6. The fourth column indicates the document on the basis of which the record was made. That is, you need to specify the name of the order, its date and number. It should also be taken into account that the abbreviations in the fourth column are inadmissible. The words "order", "protocol", "order" are written only in full.
7. If the employment contract is terminated, it is important to indicate the article and the item of the Labor Code, on which dismissal is carried out.

Now that you know how to fill the workbook correctly, you will definitely avoid trouble with workers and other authorities.