Acceptance of goods. We check the gross weight, net weight and quantity

What new can you tell about the acceptance of goods in a retail store? Practically nothing for those who have been working in trade for a long time. But entrepreneurs who have decided to open their small business, this information may be useful.

Before you sell something, you need to buy something, while in the process of acquiring the goods a very important stage is the moment of its adoption. It is at this stage that the buyer, by checking the names, the number of items, the net weight and gross weight and other indicators, can (and should) identify any possible inconsistency of the goods received in the supplier's accompanying document.

On how carefully and correctly the work will be done on the acceptance of products, the settlements with suppliers and the settlement of the differences that have arisen depend, as well as some points of the further sale of the goods.

The acceptance procedure is the cornerstone in the relationship between the buyer and the supplier. The duty of each supplier is to deliver the goods to the buyer in the proper quality and quantity, and this duty is regulated by the Civil Code of the Russian Federation. But there are no single standards regulating the acceptance of products in all emerging situations and for all subjects of economic activity, as well as the single mechanism of this procedure. This means that the acceptance rules may vary depending on the terms of the contract, the method of delivery, the type of goods and even its packaging. Let's consider some situations arising in this case.

Unattended goods

In this case, the number of packages and gross weight is checked immediately after they are delivered to the store in the presence of accompanying persons (drivers, freight forwarders , etc.), while the marketable product is recounted, weighed, measured in the same measuring units as indicated in the invoices, Invoices or invoices.

If there are no discrepancies, the financially responsible person of the host party puts a stamp and his signature on the invoices or other accompanying documents. From this moment, the responsibility for the goods passes to the buyer.

Sometimes during the acceptance it turns out that either the gross weight or the quantity does not coincide with the data specified in the documents. In this case, an act of shortage or surplus is drawn up and a mark is made in the invoice or invoice. The act is signed by the store employees and the person accompanying the goods. The responsibility for the shortage or surplus is borne by the deliverers.

It happens that the stuffed goods come to the store with signs of breaking, breaking, trying to open it. In this case, there may be a shortage, and the gross weight this often shows during weighing. Goods with broken packaging are equated to non-packaged items and are accepted with a check of each package in all respects.

Blank goods

Goods in undisturbed, serviceable containers are usually accepted in two terms. Immediately upon admission, the gross weight and the number of seats are checked, the accompanying documents state that the goods were accepted without opening the container.

Further acceptance is carried out by members of the commission of the store during the opening of the packing places, but not later than 10 days from the date of receipt.

The number of units of goods is checked and the net weight inside each container, if any discrepancy is found to the accompanying documents, an act is made on which the members of the commission sign the signature.

In this situation, the supplier should be called to resolve the issue within 24 hours. Further, in the presence of the supplier's representative, and in case of his absence in the presence of the representative of the post-office organization, a full check (gross and net weight, number of units) and the identified shortage or surplus shall be made by a bilateral act.

The acts are compiled in triplicate and together with the accompanying documents, as well as the certificate and the power of attorney of representatives, are transmitted to the legal adviser who must file a claim with the suppliers within 10 days.

Thus, timely and correct acceptance of goods with the formulation of proper documents is very important and can save you from financial losses.