Sample letter of cooperation. Sample Offer Letter of Cooperation

You do not need to be a lawyer to understand: all transactions begin with a proposal, or offer, as it is called scientifically. An offer is an offer to conclude a contract under certain conditions, usually written in writing. A sample letter of cooperation is a work of art, because the outcome of its consideration often determines the fate of the transaction. In the current reality, a kind of offer was born - an example of an official letter of cooperation: it combines elements of a business document, an advertising proposal and a description of the goods, work, services.

A good title is half the battle done

Correctly composed business proposal is the first step to long-term cooperation, so let your text turn into a sample letter.

The addressee reads the proposals for cooperation on the day by dozens. How to distinguish from this gray mass is yours? The title will help you. Make it concisely and state the essence. The headline can be traditional and business: "Offer of cooperation," and maybe attracting attention: "You need to know about this!" Or "Where do customers leave?"
The traditional header is reliable, if you do not have a good idea of the nature and preferences of the addressee. If the potential partner is looking for new opportunities and fresh ideas, feel free to use the second option.

What should be in the letter necessarily

A sample letter of cooperation is the first thing that a potential partner learns about you: that is why it is so important to reflect everything essential in it and not write unnecessary. Try to include in the letter the following sections:

• Requisites of the recipient and the sender;
• Treatment, greeting;
• performance;
• Essence of the business proposal;
• Expressions of courtesy;
• Signature and contact information.

It is imperative not only to personally contact the recipient, but also to introduce yourself, by name, indicating the position or field of activity. In the proposal, focus on the benefits that the recipient will receive, not you. Include a brief description of the product, work, services, better labeled list for easier perception. Indicate your disposition to cooperation and discussion of partner conditions. If you expect the recipient of some action, mention this: "Call!", "Order!", "Write!" The letter should end with your signature with details and contact details, so that the addressee could contact you "in one click".

If you are not sure about your capabilities - use the sample business letter on cooperation, given below.

What should not be in the letter

The proposal for cooperation is designed primarily to establish a business contact with a partner. Recollect, what usually repels at the first acquaintance? Obsession, too much information about yourself, rudeness. The unfamiliar person does not inspire trust, the topics that are not topical for you will not be of interest either.

The same rules apply offline, so check your email before sending. Here are 5 basic errors:

1. Excess of information about yourself and your company. Specify only the most necessary, concerning the business proposal.
2. Vagueness of language and verbosity. It's tiring. Write laconically and in essence. If possible, avoid complex sentences and adverbial turns.
3. Blurring of sentences and phrases. Eliminate the double interpretation of your utterances or possible subtext. Make the phrases clear.
4. Links to other resources, sources for getting information about you. The addressee will not waste his time and effort on a stranger.
5. Eliminate the passive voice. Phrases like "he will be given", "they can get" distract you from a potential partner. Write about the interlocutor in the first person - "you receive", "you get".

Required requisites

When a stranger shows you a passport or certificate, he involuntarily causes trust and disposes to himself. Requisites in the letter play the role of the same passport. A serious partner who hears about you for the first time will be able to verify your credibility and solidity, status, and scope of activity on the requisites. This will greatly increase your chances of success and guarantees the initial trust between you.

In the sample letter of cooperation it is desirable to include the following data:

• Your surname, name and patronymic;
• position;
• Company name;
• Legal and actual address;
• The electronic address;
• Contact phones, fax, skype, website address;
• Full post, surname, first name and patronymic of the addressee;
• Name of the company-recipient;
• The postal address to which the letter is sent.

Modern correspondence takes place mainly in electronic format, so as completely as possible, reflect your contact information on a personal or mail site.

If the letter is printed on paper, be sure to specify the index - save your addressee additional efforts to find this data.

Phone number display with international codes - this will simplify and speed up the establishment of contacts with the recipient.

If you write on behalf of the company, then make a proposal on the official form, adding a stapler to your business card.

In what form is it better to write

Approved standards do not exist, write in a free form, while orienting yourself on the standards of etiquette and accepted business practices. When choosing the style and structure of the presentation, refer to the sample letter of cooperation.

If your addressee is a private person, then write, referring to him by name, using the pronoun "You". If the letter is to the representative of the company, then designate it. Mention the regalia, the post, the title of a high-ranking addressee - this will add points to you and add solidity.

Sample letter of cooperation to the supplier

Below is an example of a letter of cooperation addressed to the router vendor.

Good afternoon, Alexander!
My name is Artem Shirokov, I am a private entrepreneur in Zhytomyr, my area of interest is computer technology. I am writing to you with a proposal for cooperation on the implementation of routers.

I learned about your company from a representative of the company "K". Products presented on your site, I was interested.

About myself: 5 years I am the official representative of the firm "A", I plan to expand the scope of activity. I have a practical experience in the search for markets for Internet equipment, confidently oriented in computer and Internet equipment. I am convinced that the demand for products presented on your website will grow.

What is your advantage: a partnership with me guarantees the wholesale purchases of your products, high sales and timeliness of payments. I am committed to long-term cooperation based on mutual trust and benefit. I am ready to consider your options for cooperation.

Ready to provide additional information and answer your questions if necessary.

I look forward to your reply soon.

Yours faithfully,

Artem Shirokov
Mob. +38050700 00 00

E-mail: artem_shirokov@mail.ru

Site: *** artem_shirokov.som.

Modify the proposed layout, prepare your sample letter. Proposals for cooperation are an effective means of promoting business, do not neglect them!