Inventory procedure

The cost of inventorying will depend on the amount of work and the type of inventory. Terms and procedure for conducting the inventory are determined by the head of the enterprise. First, an order is prepared and a commission is created, which includes an accountant, manager, engineer, auditor. A materially responsible person writes a receipt stating that at the time of the inventory, all the income and expense documents have been transferred to the accounting department, all the goods received have been received, and the retired ones have been written off.

Members of the commission check the conditions for storage of goods and services, the presence of locks and fire and security alarm, the presence of safes, whether there is control over the export of goods, whether the employment contract is concluded with materially responsible persons, is there an agreement on full liability. All this is important, since the order of carrying out the inventory of values in any enterprise is required.

Inventory is carried out necessarily by all members of the commission in the presence of a materially responsible person. If the violation results of the inventory can be considered unreliable. Absence of one of the members of the commission for a valid reason is formalized by an order to replace it.

The order of the inventory requires the correct filling of the inventory. You can not allow corrections and erasures, missing lines. On the last page it is necessary to make dashes on empty lines, put all the signatures of the commission members and sum up the results.

The inventory is mandatory:

• When changing the materially responsible person
• At the end of the year when preparing accounts in the accounting department
• If the property is leased
• If facts of spoilage, theft, abuse are revealed
• In case of fire and other natural disasters
• When liquidating and reorganizing an enterprise

The procedure for inventorying includes several stages. The commission consists of sellers, accountants and store manager. On the day of the inventory, all the goods are put in order, they are placed on the assortment, they check the availability of bar codes on the labels, remove the department's report on the sale of goods, check the database to ensure that all incoming and outgoing documents for the group of goods subject to inventory are closed.

At the second stage sellers begin to recalculate the goods manually or by means of the scanner. At the time of inventory, the department is best closed to customers. The primary document is the inventory inventory, in which the actual data of goods, their name, quantity, weight are entered. The inventory is filled manually or on the computer, corrections and erasures are not allowed.

The order of the inventory makes it necessary to make a note on the last page about the price check, summarize and sign the signatures of all auditors. Also, the signature of the materially responsible person and a receipt with the indication that the audit was held in his presence was put, he had no claims and accepted the counted goods for safekeeping.

Then inventory inventories are transferred to the accounting department to compare the actual data and accounting data. Data on the movement of goods from the time of the last inventory are compared and analyzed and the causes of discrepancies are identified.

At the last stage the result of the inventory is made out. In the accounting department are compiled lists. In this case, it is necessary to take into account the product sorting and the sum difference that was formed as a result of this. Surplus goods are sold at market prices, and shortages are held at the expense of the guilty parties, and in their absence, it is written off.

The procedure for carrying out an inventory of funds provides for a preliminary check of the availability of all incoming and outgoing documents at the cash register, a report on the cash register on the inventory day is checked, records on the cash book, cashier's reports, documentary evidence and justification of all expenditure transactions are checked. Members of the commission recount the actual availability of funds. Inventory and registration records are compiled . The balance of the settlement account and bank statement data is checked.