Fields in the Word. How to set the fields in the Word

Word provides users with ample opportunities to edit documents: change fonts and styles, change fields in Word, divide the document into sections and much more.

How to split text into sections

The Word editor makes it possible to divide the text into sections, each of which can be formatted. This function is indispensable when you need to set various parameters within a single page. There are three ways to break text into sections. Their difference lies in where the text will be placed after the breakdown.

• Continuous. The new section will begin on the same page as the previous one. This is very useful when this section has a different number of columns, but is part of the same page.
• New page. The next section will begin with a new line, from the top line. This separation is convenient when the document consists of large parts.
• Even or odd pages. The next section can begin with an even or an odd page. This function is useful if the document includes separate chapters.

Gap

The Word program marks the sections of the document with a double dash with the "Break the section" mark, followed by the name of the section type. In the view and print mode, these marks are not visible. To insert a section line, you must do the following:

• In the "Swap" command, select the item "Break to open the dialog box".
• In the opened window, select the desired stakeout type, and then confirm your choice by clicking "OK".

The break line is the same symbol of the document as the rest, so work with it is carried out according to general rules. To delete, you need to place the cursor on the left side and press the "Delete" button. If you place the cursor on the right, you will need to select the Backspace key. When the break line is deleted, the text becomes solid, so all the formatting options are automatically applied to the entire section.

Inserting a manual line

By default, Word, after the text reaches the bottom of the page, places it on a new page from the top line. But if you insert the break line manually, then you can start a new page anywhere. To do this, perform the following actions:

• In the "Insert" section, select the "Break to open a dialog box" item.
• After that, click on the line "New page", and then click "OK".

On the page, the break will look like one horizontal line. Neither in the viewing mode nor in the printout, it will not be displayed. To delete the cursor, you need to set it on the corresponding line and press "Delete".

How to set page margins?

Fields in "Word" - this is an empty space, which is between the text and the edges of the sheet. Each page has four fields: bottom, top, left and right. The set field parameters will be applied to the entire document, if there are no discontinuities. If there are sections on the page, you can set the fields for each separately.

Ruler

The easiest way to set the fields in the "Vord", using a mouse and ruler. In this case, the distance is determined visually, without specifying the specific centimeters. If the ruler is not displayed, you can display it on the page. To do this, select the "View" command and then the "Ruler" tab. To use the ruler, you need to set the page layout mode: the "View" tab, "Page layout". The horizontal ruler is at the top of the page, and the vertical ruler is at the left edge. They make it possible to regulate indents from all sides.

The white part on each ruler indicates the active area. To understand how to change the field in the "Vord" (left or right), it will not be difficult. It is necessary to place the cursor on the corresponding marker of the horizontal ruler (a two-pointed arrow should appear). The pointer needs to be dragged to the desired position. Similarly, the upper and lower fields are changed using a vertical ruler.

Control Panel

The "Page Setup" window is another method to set the fields in the "Word". This method is suitable in the case when there is no possibility to use the mouse or it is necessary to specify fields in exact figures. To do this, go to the "File" section, then "Page Settings". In the opened window select the "Fields" item and enter the appropriate parameters. In "Sample" it will be clearly demonstrated how the page with the specified values looks.

Binding

In the event that the finished document needs to be bound, it is necessary to leave enough space. To do this, there is a text field "Binding", where you need to enter a certain value, which will be added to the left margin of each page. For documents that are printed from both sides, there is a function "Mirror fields". With its help, the value will be added to the left margin of each odd page and to the right one - every even one.

In order to format the text and adjust the fields in Word 2007, in the "Apply" list you can select the following items:

• To all the text. If you select this function, the new values will apply to the entire document.
• Until the end of the text. If necessary, Word will insert the section line where the mouse cursor is positioned. New fields in the "Word" will only be in the selected section.
• To the current section. This function is available only when the document is divided into sections.

Size and orientation of the page

The standard document format is 8.5 x 11 inches, and the lines of text are parallel to the short edge of the page. The parameters can be varied: you can choose from the options offered or determine the dimensions yourself. If necessary, you can arrange the sheet in landscape orientation.

The size and orientation of the page are indicated as follows:

• In the "File" section, select "Page Setup".
• In the "Paper Size" tab, specify the required values in the appropriate fields.
• Then select the sheet orientation type .

The "Apply" list contains the following functions:

• To all the text.
• To a certain section.
• Until the end of the text.

Then confirm the selection by clicking "OK".

Paper Source

There are documents that should be printed on a specific paper. For example, often the title page is a letterhead. In Word, you can specify the paper sources for each section of the document. To do this, you must perform the following actions:

• Select the "File" section, and then the "Page Setup" tab.
• Click on the "Paper Source" item.
• In the "First page" field, specify the paper source. You must take into account the features of the printer model.
• The "Other pages" tab will indicate the source of the paper for the entire document.
• In the "Apply" list, define a suitable function.

If the user works in Word 2003, the fields can be entered not only in inches, but also in centimeters. To do this, change the units of measurement in the "Parameters", "Screen", "Unit of Measurement" tab.

Entering Headers and Footers

If you need to enter headers or footers at the top or bottom of each page, you can do this as follows: in the "View" menu, select the "Header and Footer" tab. In the window that opens, you can set the required parameters. As a rule, you do not need a footer on the first page, therefore, before you install the fields in the "Word" and start working with the document, you need to perform simple actions: in the "File" section select "Page parameters". In the opened tab, select "Paper source", and then in the "Distinguish headers and footers" section, check the box next to the first page.