How is the inventory of fixed assets

Based on a written order from the management, a commission is formed to conduct an inventory of the company's fixed assets. All members of the commission must be informed of the order and the date when the inventory of fixed assets begins.

Distinguish between planned and unscheduled, selective, complete or continuous inventory. Always conduct an inventory when a materially responsible person changes.

Before it is carried out, it is necessary to check the availability and records in all inventory cards (form No. OS-6), registers, check technical documentation for equipment, documents for lease and storage of fixed assets. In the absence of documentation, it must be restored or issued.

All data of inspection of own fixed assets are recorded in the inventory (form No. INV. 1), which reflects the name of the item, its inventory number, location, basic technical information and indicators. Inventory inventory is made in two copies and signed by the commission members and materially responsible person. One copy is transferred to the accounting department, and the second remains with the materially responsible person. For fixed assets that are in rent or storage, a separate inventory inventory is created.

In the event that the inventory of fixed assets revealed that the fixed asset was subjected to reconstruction, modernization and its purpose changed, then in the inventory list, its name should be indicated in accordance with the new designation.

If in the inventory process, the fixed assets that were not previously taken into account or with incorrect technical data are found, appropriate corrections are made. In the absence of a mobile facility at the place of its location (bus, tractor, airplane or ship), a note is made, an accounting certificate with the cause of absence is attached, and an inventory is drawn up upon its return from the voyage.

When identifying unfit fixed assets, a separate defective statement is drawn up, the date of input and the reason for unfitness are indicated. The document is signed by the commission and, if necessary, the item is sent for examination to the relevant organizations to identify the causes of the malfunction and the conclusion about its suitability for further operation.

If the inventory of fixed assets revealed discrepancies between the actual data, according to the inventory and accounting data, a descriptive sheet (form »INV. 18) is drawn up.

The accountant, after completing all the necessary documentation, should make in the accounting program, after the inventory of the fixed assets corresponding to this or that situation has ended. If there is a shortage and damage to fixed assets, the accrued depreciation by the wiring D-02 K-01, K-01 D-94 is written off. If compensation is paid, K-94, D-73, the accountant will write off at market value, and write off the difference between market value and depreciated value for deferred revenue D-94 K -98. And as the debt is repaid, D -98 K-99 is written off for profit or loss. If the perpetrators are not identified, the shortage is written off to the costs of production, necessarily on a written decision of the head of the D-91 K-94, then D-99 K-91- on the financial result. If the inventory of fixed assets identified surpluses, they must be entered at the market value for other income D-01 K-91.

The results of the inventory should be taken into account and reflected in the month in which the inventory is completed. The results of the annual inventory are reflected in the annual report.

Inventory of fixed assets should be carried out within certain time limits, with the compilation of all necessary documents, always on the basis of the order of the head of the appointed commission.