AXO specialist - who is this? Administrative and economic department: structure, employees, management

Everyone who has had work experience understands how important it is when the company is properly supported by the vital activity and is ensured the safety of employees. We will find out which employees should be included in the staff of the company in order to make the stay comfortable in it.

Why is AXO created?

First, let us clarify that the AXO is the administrative and economic department. Typically, such structural units are created in large enterprises with a branched structure of economic activity. In small companies, a whole department can be performed by one person. The main function of the employees of this department is to competently organize the administrative and economic activity, minimizing the company's expenses for providing its vital functions and creating comfortable conditions for staying in the workplace.

Structure of the department

– это должность, которая более характерна для крупной организации, где формируют самостоятельное структурное подразделение и создают положение об АХО. As mentioned above, an AXO employee is a position that is more characteristic of a large organization, where they form an independent structural unit and create a provision on AXO.

In many thousands of holdings within the AXO can be allocated sites, groups.

So, within the department can be divided into sectors:

Планово-расчетный, основная задача которого – планирование расходов и определение их целесообразности. 1. Planning and settlement, the main task of which is to plan expenses and determine their appropriateness.

Материально-ресурсный – осуществляет контроль приемки расходных материалов. 2. Material-resource - carries out control of acceptance of consumables.

Социально-бытового обеспечения – создает условия комфортного существования сотрудников компании. 3. Social welfare - creates conditions for the comfortable existence of company employees.

The main tasks of the department

Before this division is set quite a lot of tasks, in a large organization you can rarely hear the question: " Specialist AXO - who is this?"

All members of the team understand that the employees of the department are engaged in important issues, the solution of which contributes to the effective work of the enterprise:

• Economic service;
• The maintenance in an appropriate condition of internal premises and buildings;
• Creation of comfortable working conditions.

Administrative and economic department. Functions

Due to the fact that the tasks before this structural unit can be very diverse, but in one way or another related to the provision of proper maintenance, one can identify the following functions:

• Maintenance of the corresponding maintenance of premises of the enterprise;
• Control of the correct operation of the equipment;
• Planning of reconstruction, repair of buildings;
• The implementation of planned repairs, its control and acceptance;
• Improvement of the building and its facade, landscaping;
• Preparation of cost estimates ;
• Registration of all necessary documentation;
• Providing office staff with everything necessary for effective work.

АХО требует соблюдения большого количества норм и правил и неразрывно связана с высокой степенью ответственности за исполнение работ. Proceeding from this, it can be concluded that work in the AXO requires compliance with a large number of rules and regulations and is inextricably linked with a high degree of responsibility for the execution of works.

About Rights

. Now let's talk about the rights of an AXO specialist (who is it - we have already decided) . Also in this paragraph it will be indicated who is responsible for the discharge of duties by the employees of the department.

As expected, this item includes everything related to monitoring compliance with various standards, requirements for the preservation of the company's property, which is in operational use.

Also, the department can monitor the proper storage of property in the warehouse, require reports on the use of expendable office materials.

Undoubtedly, the right of this structural unit is representation of the company's interests in interaction with various institutions (repair and construction organizations) in case of need to resolve the questions falling within its area of responsibility.

может инициировать через руководство издание приказа о наложении дисциплинарного взыскания за порчу имущества. Based on the results of the inspections, the head of the AXO may initiate, through the management of the publication, an order to impose a disciplinary penalty for damage to property.

About interaction

руководитель или рядовой сотрудник, не имеет значения) при выполнении своей работы в обязательном порядке выстраивает служебные взаимоотношения с коллегами из других отделов. A specialist in AXO (who is a manager or an ordinary employee, does not matter), when performing his work, compulsorily builds up an official relationship with colleagues from other departments. This is necessary for high-quality performance of functions.

From employees of other structural divisions the employee of the administrative and economic department receives applications for the purchase of necessary things in the work (office equipment, office supplies, etc.), as well as reports on property damage, written explanations of the causes of breakdowns.

The AXO not only controls other departments for the implementation of the circle of questions entrusted to it, but also draws up plans for performing repairs in the premises on the basis of standards provided by the financial and accounting services.

In addition, the structural unit interacts with the department of personnel administration (request for staffing, obtaining information about business trips of employees) and the legal department (request for consulting assistance when drafting contracts).

About responsibility

Now it is necessary to touch the area of responsibility that the AXO specialist bears . должен знать, что полностью отвечает за исполнение функций начальник административно-хозяйственного отдела. Who decides to control this, he should know that he is fully responsible for the performance of the functions of the chief of the administrative and economic department.

His duties include, among other things, organizing the work of the employees of the structural unit entrusted to him. The head provides high-quality and timely preparation of documentation, maintenance of document circulation. отвечает за исполнение сотрудниками производственной дисциплины. It is the head of the AXO who is responsible for the execution of the production discipline by the employees. The area of responsibility of other employees of the economic department is defined by job descriptions, which will be briefly considered in this article.

Job description of the head of the ACS

Employees who are not engaged in the maintenance of personnel workflow, hardly think that the instruction indicated must meet certain requirements.

Nevertheless, this is so. The document must contain an indication of the qualification of the head of the department and the requirements for work experience. As a rule, specialists with higher education (in our case, education can be technical or economic), work experience (at least three years as a specialist, 1-2 years as a manager) are usually taken for the post of the head.

The head of the department needs to know all the local regulations, orders for the organization that regulate its activities, and also to conduct a corporate culture accepted in the company.

In any job description, be it the chief, engineer of the AXO or another employee, it is necessary to include requirements for knowledge of the norms and rules of OTiB, fire safety.

The document must also contain information about who is the immediate head of the employee, who replaces him during the illness.

» во многом перекликаются с функциями отдела, что неудивительно. Responsibilities for the post " chief of the AXO " in many respects resemble the functions of the department, which is not surprising. Nevertheless, let us denote them:

• Ensuring the quality of service and compliance with the norms and rules of SNiP state of the building and internal premises;
• Drawing up of estimates, planning of repair work;
• Provision of company employees with necessary furniture, equipment, inventory, maintenance of their accounting for the enterprise, organization of rational use of materials;
• The implementation of the management of works on the improvement of the territory;
• Organization of services at the appropriate level of meetings, conferences and other events;
• Management of the employees of the unit entrusted to him.

Information on rights is also required in the job description. Here it is necessary to talk about introducing management projects for improving the service, acquaintance with the documents regulating the company's activity, informing the management about the shortcomings in the economic activity. As part of employee management, an official may make proposals for the encouragement / punishment of his specialists.

The section on responsibility includes information on the need to properly perform their duties and take care of the employer's property.

Other posts in the department

предполагает существование в ней достаточно большого количества сотрудников: это могут быть инженеры, специалисты, ассистенты. The structure of the AXO presupposes the existence of a sufficiently large number of employees in it: it can be engineers, specialists, assistants.

Depending on how complicated the organization is, there may be leading, senior, junior specialists, assistants. The job description, of course, in this case is prescribed directly for a specific position and organization, presupposes a clear division of responsibility zones.

Separately, it should be said about the duties of such employees, as a janitor, cleaning woman, who are engaged in bringing the territory and premises into proper condition. Their work is not particularly difficult, but also involves a degree of responsibility.

From all of the above, it can be concluded that the work of the ACS staff consists in the proper planning and provision of employees with resources. In this case, specialists should not allow overexpenditure and emergence of emergency situations.

Thus, work in the AXO is associated with no less responsibility than in other positions.