Explanatory Director: sample, writing features and recommendations

What is an explanatory director and in what cases should I write it? This will be discussed in this article.

When is the explanatory note written?

At once it is worth noting that the explanatory director is not necessary in all cases. Moreover, in some situations, it is desirable and not write at all. However, such cases are the exception to the rule. This happens very rarely. About when and in what cases the preparation of an explanatory note is a necessary procedure, will be described further.

The first and most common reason is the evaluation of the respectfulness of the motives, which entailed the misconduct or disciplinary offense of the employee. Simply put, a person involved in a labor organization should, with the help of an explanatory note, prove his involvement or non-involvement in a particular incident. It is also worth noting that writing this kind of document is the most common and official form of dialogue between superiors and subordinates.

The management requires an explanatory note: what to do?

In the company where this or that person works, an emergency situation occurred, and the management demanded explanations from the workers. Many employees immediately begin to worry and wonder whether it is worth writing a document or not. At once it is necessary to note: for a constructive dialogue with the authorities to compose an explanatory, of course, is worth it. Moreover, the employee will have some advantages from this. So, firstly, it will be possible to state your position most clearly and clearly. And secondly, writing a document will help to avoid problems in the future. The fact is that the explanatory director is a kind of self-defense, the ability to mitigate or postpone the possible imposition of sanctions. If the explanatory does not arrive to the authorities on the table within 2 days, then the punishment will be complete and imminent.

Thus, it is worthwhile to draw up an explanatory document regardless of what happened. Delay, causing material damage, improper actions in the workplace, etc. - all this could happen quite by accident. The management gives an opportunity to explain their actions, and it should not be missed.

In whose name is written an explanatory note?

Having understood that writing an explanatory is a procedure, though not mandatory, but desirable, it is worth moving on to the next question: about its competent design. Unfortunately, the majority of citizens write explanatory not at all by the rules. Yes, often in many enterprises the execution of the document in question is not a priority. However, this does not mean that you can draw up a note as you like. How to write an explanatory director correctly and according to the rules? About this further.

The first thing you need to talk about is who needs to write an explanatory. Here, it would seem, everything is simple. However, most citizens have problems at the first stage. And these problems are justified: often the leadership is a huge staff, and it is not so easy to understand who the immediate boss is. However, you can sort it out. For this it is necessary to look into a special document, which is called the internal regulations. It is there and it should be written who is the immediate boss of the working person.

On the options for writing an explanatory note

How to write an explanatory: on a sheet of paper or on a computer? Clear requirements are not here. The law does not prohibit any of these options. But nevertheless it is worth pointing out that most enterprises accept explanatory, written by hand. It's even more convenient. Naturally, handwritten text should be read. After all, in the event that management has difficulty with identifying the written, there may be problems.

So, of course, there is no fundamental difference in how to draw up a document. But if the management makes any specific demands, then, of course, it is better to fulfill them.

Rules for writing an explanatory note: a hat

The explanatory director printed on the computer must have a certain structure. What should it be? About how to write an explanatory to the name of the director, will be discussed further.

On the right side of the page, it is written to whom the note is addressed and from whom it is addressed. Here the organization and division, as well as its own post and initials are indicated. Below, in the middle the heading is written: "Explanatory note".

Often, management requires the execution of documents in accordance with all possible and impossible standards. Persons who have a similar bosses should take note of the following rule: the cap is written entirely, without any spaces. Below is a sample to the explanatory director. An example of correct and incorrect design is shown clearly.

Rules for writing an explanatory note: the main part

After the design of the header, it is necessary to start writing the main part of the document. What can you advise here? Explanatory in the name of the director should be brief, concise and understandable for reading. It is necessary to specify the date of the event, all the necessary names and surnames, as well as describe in detail the reasons for what happened.

What should not be done in any case? First, write a lie. Own leadership should not be underestimated. Sooner or later the truth can still surface. Secondly, you can not use in the note profanity and all sorts of inappropriate words. Style should be purely business and official. Absolutely every person, regardless of his position, should, on occasion, be skillfully and correctly compiled explanatory to the name of the director.

Further actions with an explanatory note

With how to write an explanatory to the name of the director, it is not so difficult to understand. Further it is necessary to understand, where and in what instances it is necessary to direct the made document.

As already mentioned, the employee has only two days to compile and send an explanatory note to the authorities. Otherwise, the employer will be able to impose full disciplinary responsibility on the specialist . Having written a note, the employee gives it to the appropriate authority. Learn about where, exactly, you can from special local acts.

It is advisable for the employee to write an explanatory note in two copies. It is necessary to ensure that in the future there are no claims that the specialist submitted the document not on time. After all, often an explanatory can very long reach the authorities. If the manager is not satisfied with the employee's testimony and has imposed full responsibility on the specialist, the problem should be solved on a completely different level - through direct dialogue. It is also worth mentioning Article 193 of the Labor Code of the Russian Federation, which provides all the necessary information about such a concept, as explanatory to the name of the director.

Article 193 of the LC RF: general characteristics

The first thing that should be mentioned here is directly quoted from the law: "an employee's explanatory note can not be an obstacle to the imposition of responsibility." Of course, the boss can take into account the information that the worker communicates to him. However, if the expert has provided a convincing alibi, but the management still does not want to listen to it, the problem can not be solved so simply. Some are brought to the authorities in court, others simply suffer. What does the employee do in this case? Article 193 contains information about the commission for the settlement of labor disputes.

The law also contains other valuable information. For example, that the authorities can not assign responsibility to the employee six months after the incident, and also impose several types of penalties for just one offense.

About writing an explanatory note in an educational institution

The explanatory note to the director of the educational institution is, as a rule, compiled directly by the participant of the educational process. There are no general clear requirements here either. Again, each individual educational institution is able to put forward its own individual requirements for document processing.

Explanatory in the name of the head of the school is drawn up in approximately the same way as the explanatory for the workers. The hat should be on the top right, and the main part should be short and concise. There are no special differences in the types of explanatory. It does not matter whether it is formed for being late, for violation of discipline or for anything else.